POPIA Notice

1) Who we are

Worxs4u Recruitment is a South African recruitment and placement business. Under POPIA, we are generally the Responsible Party when we determine why and how personal information is processed.

If you need to contact us about POPIA, use our contact channels on the website (or email your consultant).

2) What personal information we collect

We aim to collect only what is necessary for recruitment services and related operational requirements.

3) Why we process personal information

• To match candidates to suitable vacancies and manage recruitment processes.
• To communicate with candidates and clients about vacancies, interviews, and outcomes.
• To verify information supplied (where reasonable and relevant to placement).
• To comply with legal obligations and protect legitimate business interests.
• To improve our services and maintain accurate records.

4) Lawful grounds for processing (POPIA)

We process personal information only when there is a lawful basis to do so. This may include:

• Consent (e.g., you submit your CV or opt in to be considered for roles).
• Contractual necessity (to perform recruitment services you request).
• Legal obligation (where applicable).
• Legitimate interests (e.g., running a recruitment business responsibly and securely).

5) Sharing personal information

We may share personal information with:

• Client companies for vacancy applications and placement processes (only as needed).
• Operators (service providers) who help us run our systems, such as form processing, email, hosting and document storage.
• Professional advisors or authorities where required by law.

We do not sell personal information.

6) Cross-border transfers

Some operators we use may process or store data outside South Africa. Where cross-border processing occurs, we take reasonable steps to ensure appropriate safeguards are in place, consistent with POPIA.

7) How long we keep information

We retain personal information only as long as necessary for recruitment, operational purposes, legal requirements, and legitimate business needs. You may request deletion or restriction where appropriate (see “Your rights” below), subject to lawful limits.

8) Security safeguards

We implement reasonable technical and organisational safeguards to protect personal information against loss, unauthorised access, unlawful processing, and damage. This may include access controls, secure systems, and operational procedures.

9) Your rights as a Data Subject

Under POPIA, you have rights regarding your personal information. Subject to lawful limitations, you may:

• Request confirmation whether we hold personal information about you.
• Request access to your personal information.
• Request correction, updating, or deletion of personal information.
• Object to processing in certain circumstances.
• Withdraw consent (where processing is based on consent).
• Lodge a complaint with the Information Regulator (South Africa).

To exercise these rights, contact us via the website contact channels and describe your request clearly.

10) Cookies and website analytics

Our website may use basic technical cookies and analytics to improve performance and user experience. Where required, you may manage cookies through your browser settings.

11) Changes to this POPIA Notice

We may update this notice from time to time. The “Last updated” date at the top will change when updates are made.

12) Complaints

If you believe your personal information has been processed unlawfully, you can contact us first so we can try resolve it. You also have the right to lodge a complaint with the Information Regulator (South Africa).

Quick summary