Overview

We are seeking an experienced Contracts Administrator to join our client’s team. Experience with Projects & Tenders is required, as well as knowledge of fabricated pipes, fittings and flanges. This role supports the commercial and project lifecycle from tender packs and RFQs through to document control, progress claims and final close-out packs.

Ideal profile:

Contracts/project admin (3–5 years) in piping/fabrication/steelworks + strong drawing/isometric reading + disciplined document control + confident tender/RFQ/variation workflow + Excel and ERP comfort.

Experience & Requirements

3–5 years’ experience in Contracts Administration / Project Administration within fabricated pipes & fittings, or related piping, fabrication, or steelworks environments.
Solid understanding of fabrication workflows (cutting, welding, bending, assembly) and shop/field interfaces.
Confident reading technical drawings/isometrics, specifications, and BOQ/BOM structures.
Proven experience with RFQs, tender submissions, contract reviews, variations/VOs, and progress claims.
Strong MS Excel skills (advanced); ERP/MRP experience (Syspro, Sage, Pastel, or similar). Basic AutoCAD advantageous.
Excellent document control, versioning, and audit discipline.
Valid driver’s license; own transport preferred.
Must be able to start immediately.

Duties & Responsibilities

Tender & Contract Admin: Compile tender packs, standard forms, and company documentation; review terms & conditions, exclusions/assumptions, delivery and warranty terms; maintain a risk register.
Commercial Coordination: Issue RFQs, compare quotes, support procurement with sourcing; draft and route purchase orders in line with contract and budget.
Document Control: Maintain contract files, drawing registers, revisions, ITPs, WPS/PQR references, mill certificates/CoCs; track transmittals and approvals.
Program & Milestones: Track dates, deliverables, long-lead items, and client hold points; update look-ahead schedules with production.
Cost & Variations: Log RFIs, scope changes, and VOs; prepare cost/price build-ups with Estimating; obtain approvals before execution.
Billing: Prepare progress claims, measurement sheets, delivery notes, and signed timesheets; manage retentions and final accounts.
Client & Supplier Liaison: Minute meetings, circulate actions, and follow up on submittals, approvals, and NCR close-outs.
Close-Out: Assemble handover files (as-built drawings, data books, QA packs) and lessons-learned records.
Compliance: Ensure alignment with specifications, HSE requirements, and QA/QC processes throughout.

Please Note

Only shortlisted candidates will be contacted. If you do not receive feedback within 14 days, please consider your application unsuccessful.

We appreciate all applications, but we are unable to respond to individual inquiries regarding application status. Please ensure to check your spam/junk folders for any correspondence.

By applying for this position, you consent to Worxs4u Recruitment processing your personal information in accordance with POPIA for recruitment purposes.

How to Apply

Click Apply Now and complete the short application. If shortlisted, a Worxs4u recruiter will contact you.

Please ensure your CV highlights tender/RFQ experience, document control discipline, BOQ/BOM familiarity, piping/fabrication exposure, and progress claim / VO experience.